Grants for self-organized small workshops

The Graduate Center supports the early academic independence of the doctoral candidates at Kiel University who are registered with the Graduate Center by providing funding for small workshops organized by doctoral candidates and co-financed by faculties or institutes. The chief operating officer of the Graduate Center makes decisions about the distribution of funds.

Individual doctoral candidates as well as groups of doctoral candidates can apply for funding. In general applications have to be submitted to the Graduate Center's Office at least six months before the first workshop day. In general grant approvals will be issued at least three months before the first workshop day.

Usually workshops with at least 10 and at most 30 participants will be funded; the participation of appr. 50% external persons should be your goal. We particularly welcome the attendance of researchers from outside Germany. 

The workshop should have the following features:

  1. It should contribute to the applicants’ networking and to their visibility within their academic community, if possible also on an international level.
  2. The doctoral candidates should learn how to organize an academic event, how to put together a budget and how to acquire third-party funding.
  3. It should strengthen and improve the applicants’ qualifications and knowledge concerning the topic of their theses and their academic field.

The Executive committee of the Graduate Center will assess the information concerning points 1-3.

If you are planning to submit an application please put together a first broad concept and then contact Dr. Sabine Milde as soon as possible to arrange an appointment. Please note that it is not unusual that such planning starts one year before the event takes place.


Costs can be refunded for (documented by receipts and documents):

  • Travel and accommodation of invited participants
  • Room rentals and other expenses for the realization of the event (please contact the Graduate Center’s office for questions regarding reimburseable expenses)
  • Strictly no catering!!!

Funding will be paid according to the rules and regulations of the Bundesreisekostengesetz. The Graduate Center provides funding for up to 50% of documented costs which are not covered by the institute, faculty or a third party, but not more than  € 2.000 in total. Other options for funding must be exploited. We would like to draw your attention to the respective funding programmes of the Volkswagen Foundation in particular. You can find a list of organizations that provide funding for academic events here.

Funding provided by the Graduate Center is limited. Therefore we do not guarantee full or partial funding. All possibilities of support from other parties have to be listed and documented. First applications from doctoral candidates will be granted priority.

Please apply with the following documents:

  1. A cover letter giving personal information about all applicants: surname, first name, date of birth, start of doctoral project, (prospective) end of doctoral project, topic of the doctoral project, name of main supervisor/s (main supervisor according to the doctoral degree regulations), institute or department, doctoral programme if you are a menber of one, and the faculty conferring the doctoral degree;
  2. A  description of the idea and the concept of the workshop including schedule, budget, group size and number of external participants (max. 5 pages). Please also list all expenses which will be paid by your institute and/or your faculty. The Graduate Center expects co-financing of the event of up to 50% of the costs, but at least a significant amount provided by other institutions;
  3. Budget: Please note that we do not process applications that do not contain a budget: The budget must contain all prospective expenses, i.e. what you want to spend the money on and how much in each instance;
  4. A declaration of support and possibilities for support from other parties and, if applicable, an explanation why no support is possible; you can find information about third-party funding on the pages of the Graduate Center;
  5. An explanation of the benefit for the organizers (at most one page) concerning the improvement of the applicants’ competence in an academic field which is clearly connected to his/her doctoral project and the establishment  and strengthening of the applicants’ national and international networks as well as their visibility within their academic community;
  6. The main supervisor’s endorsement (main supervisor according to the doctoral degree regulations) for each applicant (if two or more applicants have the same supervisor one letter for all is sufficient), including signed confirmation about the amount of co-financing.